Bid No.: T2022/35

Amajuba District Municipality hereby call for proposals from bidders with a recognised SAQA qualification in
Archives and Records Management for the supply and implementation of Integrated Electronic Document and
Records Management system. The company must be registered on the Central Supplier Database (CSD).
Bid documents will be emailed to the bidder upon producing proof of payment of a non-refundable fee of
R500.00 per document. Deposits must be made into the Amajuba District Municipality bank account: Standard
bank account Nº 062156624 with the reference number 20223520223. Bidders are required to email proof of
payment, name of bidding company and its contact details before 12h00, 02 December 2022 to
khethiwem@amajuba.gov.za. Evaluation of bids will be done on bid companies that submitted their proof of
payment before the closing date 02 December 2022.
NB: This bid will be evaluated on price and functionality in terms of the 80/20 preference point system as
prescribed in the Preferential Procurement Policy Framework Act (No 5 of 2000) and for this purpose the
enclosed forms must scrutinized, completed and submitted together with your bid. The tender validity period is
150 days.
Bidders are required to submit original tax clearance certificate/ Tax Compliance Status Pin or CSD number and
valid B-BBEE Status Level Verification Certificates or certified copies thereof together with their bids, to
substantiate their B-BBEE rating claims. Failure to submit the proof of B-BBEE Certificate will result in forfeiting
the points.
Completed bid documents in sealed envelope endorsed “Bid number: T2022/35–Supply and
implementation of Integrated Document and Records Management System” must be deposited in the
Municipality’s tender box located in the reception of the Amajuba District Municipality on or before the closing
date, whereby bids will be opened in public. Bid envelopes that are not sealed and numbered will not be
considered. Late bids will not be accepted. The Amajuba DM is not obliged to award the lowest or any bid.
Technical enquiries must be directed to Usha Naidoo on 034 329 7200 or by email ushan@amajuba.gov.za
and SCM related enquires must be directed to Sabelo Zulu on 034 329 7200 or by email
sabeloz@amajuba.gov.za .

Bid Documents

Bid opening register

Awarded Service provider:

Preferred bidder notice

Bid withdrawal notice