The municipality prepares an organisational performance report on a quarterly basis. The report is closely aligned to PMS which is in turn linked to the IDP and Budget in order to ascertain that developments are related to the strategies, objectives of the IDP and budget available.

The report covers the following areas:

• KPA, Performance Target and Timeline - each project (tangible, non-tangible, programmes and events as the case may be) has been linked to the District’s KPA from which the Departmental KPA is produced. Corresponding to each project is a performance target and a timeline.
• Actual Expenditure – on projects as at end of quarter. The basis for the figures used in this report is the monthly expenditure report produced by the Financial Services.
• Actual % progress – indicates the actual implementation of the project independent of the actual expenditure on each project. The relevant head of department provided this information. Site or field visits are at times conducted on some of the projects (where applicable and possible) to substantiate this information.
• Comments – this sections is for additional information regarding the status quo of the project.

The quarterly reports build up to a consolidated financial year-end organisation performance report.