This IDP is the second in the second five year cycle of Integrated Development Plan (IDP) preparation and as such reflects the priorities of the new Amajuba Council. IDP’s are organic documents and change and grow according to challenges and changes in the district. This IDP differs from the format of the previous IDP’s, and is now in line with the guidelines of the DLG&TA.

Amajuba District Municipality initiated a process of institutionalising performance management system (PMS) in 2003. The system was initially developed by Van Zyl Ruud and Associates now Friday Management Solutions (FMS) in 2002/2003 financial year. In its adoption some of the PMS elements, as outlined in Chapter 2 of this review, were not implemented. In 2004 the municipality appointed the performance management consultant, A Cubed Institute, to undertake a review of PMS; to manage performance of Section 57 Managers and to implement elements which were never implemented.

Both documents (Friday Management and A-Cubed) have been used as a source of preparing the current review.

The municipality prepares an organisational performance report on a quarterly basis. The report is closely aligned to PMS which is in turn linked to the IDP and Budget in order to ascertain that developments are related to the strategies, objectives of the IDP and budget available.

The report covers the following areas:

• KPA, Performance Target and Timeline - each project (tangible, non-tangible, programmes and events as the case may be) has been linked to the District’s KPA from which the Departmental KPA is produced. Corresponding to each project is a performance target and a timeline.
• Actual Expenditure – on projects as at end of quarter. The basis for the figures used in this report is the monthly expenditure report produced by the Financial Services.
• Actual % progress – indicates the actual implementation of the project independent of the actual expenditure on each project. The relevant head of department provided this information. Site or field visits are at times conducted on some of the projects (where applicable and possible) to substantiate this information.
• Comments – this sections is for additional information regarding the status quo of the project.

The quarterly reports build up to a consolidated financial year-end organisation performance report.

See attached files

Amajuba Situational Analysis report

See attached files

SDBIP document available for download.

Please find the IDP Zulu translation attached

THE PROCESS PLAN FOR THE 2008/9 AMAJUBA INTEGRATED DEVELOPMENT PLAN AND BUDGET

The Amajuba District Municipality hereby gives notice of its intent to prepare its Integrated Development Plan (IDP) and Budget for the 2007/08 financial year, for its area of jurisdiction, in terms of Section 21 (a) and (b) of the Municipal Finance Management Act (MFMA) read in conjunction with Chapter 5 of the Municipal Systems Act (MSA).

A draft process plan which sets out a programme specifying the timeframes, actions and procedures, and appropriate mechanisms for public participation and alignment, will be available for inspection at the Amajuba District Municipality’s offices in Madadeni, the Osizweni and Newcastle Libraries, and the Utrecht and Dannhauser Municipal Offices.

Please forward any comments or inputs to:

The Municipal Manager: The Amajuba District Municipality
Private Bag 6615, Newcastle, 2940
Fax: 034 314 3785
Email: ivans@amajuba.gov.za
Attention: Mr D. I. Scholtz

The closing date for the comments is 16 August 2006.