The approved budget for 2008/2009 is the budget for the next financial year as approved by Council on 29 May 2008.

The MFMA s75 require that these documents be placed on the municipal website.

The adjustment budget is an adjustment to the 2007/2008 budget as approved by Council on 28 February 2008.

The MFMA s75 require that these documents be placed on the municipal website.

Amajuba District Municipality initiated a process of institutionalising performance management system (PMS) in 2003. The system was initially developed by Van Zyl Ruud and Associates now Friday Management Solutions (FMS) in 2002/2003 financial year. In its adoption some of the PMS elements, as outlined in Chapter 2 of this review, were not implemented. In 2004 the municipality appointed the performance management consultant, A Cubed Institute, to undertake a review of PMS; to manage performance of Section 57 Managers and to implement elements which were never implemented.

Both documents (Friday Management and A-Cubed) have been used as a source of preparing the current review.

The municipality prepares an organisational performance report on a quarterly basis. The report is closely aligned to PMS which is in turn linked to the IDP and Budget in order to ascertain that developments are related to the strategies, objectives of the IDP and budget available.

The report covers the following areas:

• KPA, Performance Target and Timeline - each project (tangible, non-tangible, programmes and events as the case may be) has been linked to the District’s KPA from which the Departmental KPA is produced. Corresponding to each project is a performance target and a timeline.
• Actual Expenditure – on projects as at end of quarter. The basis for the figures used in this report is the monthly expenditure report produced by the Financial Services.
• Actual % progress – indicates the actual implementation of the project independent of the actual expenditure on each project. The relevant head of department provided this information. Site or field visits are at times conducted on some of the projects (where applicable and possible) to substantiate this information.
• Comments – this sections is for additional information regarding the status quo of the project.

The quarterly reports build up to a consolidated financial year-end organisation performance report.